Step 1: Determine the Guest List
The first thing you need to do when ordering catering or booking an activity for a meeting is to determine the guest list. Having a rough estimate of the number of people attending your function will help you know the number of food and drinks you will need to order. Knowing the guest list will also help you cater for any dietary restrictions or preferences that your guests might have.
Step 2: Decide on the Date, Time, and Venue
Once you know the number of people attending your function, you need to decide on the date, time, and venue. The date and time will help you choose the type of food and drinks you will serve. For example, if you are having an early morning meeting, light breakfast pastries, tea, and coffee might be appropriate. Alternatively, if you are having a late afternoon meeting, you could consider serving a light lunch or snacks.
When deciding on the venue, consider the size of the room, the facilities available, its activity offers and the location. The size of the room will determine the amount of space you have available for your event set up. The facilities available will determine if you need to bring your own equipment or if there are already catering and cooking facilities available at your venue. The location will help you determine if you need to use a caterer or workshop presenter that is local to the area or if you can use a caterer or presenter that is farther away.
Step 3: Establish a Budget
Once you have an idea of the guest list, and the date, time, and venue of your meeting, it's time to establish a budget. The budget will help you choose the right caterer and type of activity to use. A higher budget will give you more flexibility to choose a wide variety of activity, food and drink options, while a lower budget will require you to be more selective with your choices.
Step 4: Choose the Caterer or Presenter and Menu
The next step is to choose the right caterer or presenter and menu for your meeting. When choosing a caterer, look for one that can cater for the type of event you are hosting. Consider the the service reputation, reliability, and quality of service. Look at their previous work, reviews, and testimonials from previous clients. Once you have found the right caterer, work with them to create a menu that suits your budget, guest list, and dietary restrictions.
Step 5: Arrange the Set Up
The final step is to arrange the set up. Work with the caterer or chef to determine the best way to set up the catering station at your venue. They will be able to provide valuable advice on how to arrange the tables and chairs, the table linen, and the type of serving ware to use. The caterer will also be able to recommend the best way to present the food and drinks for maximum impact.
In conclusion, ordering catering or booking an activity for a meeting does not have to be a daunting task. By following these five simple steps, you can order the perfect catering for your next meeting effortlessly. Determine the guest list, decide on the date, time, and venue, establish a budget, choose the caterer and menu, and arrange the set up. With these steps in mind, you can ensure that you have the perfect catering and activity for your next meeting.